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CONSTITUTION

INTRODUCTION:

This Constitution is being drafted on behalf of all members both old and new of the Bogoso Area Township Association. The focus is on all members of the above association, their spouses, relatives and children. It has no ethnic preference and welcomes any person to be a member. The sole aim is to foster peace, unity and development, and encourage others to integrate into the new environment. Time has come that we must ask ourselves what we can do to help the less fortunate ones back in our childhood areas rather than expecting a change without action - for change to happen we must tell our stories in a positive way.

01

​​ARTICLE ONE: DEFINITION:

  1. The Association shall have local branches when necessary

  2. The Association shall be autonomous, but subscribe to the principles and ideals of public charities

  3. The Association shall reserve the right to send delegates to attend conferences and meetings of other charitable organizations that share our mission and values

  4. The Association shall remain free from partisan politics

  5. The Association shall be a non-profit organization

02

ARTICLE TWO: AIMS AND OBJECTIVES​

 

In conformity with Article One, section 2, of the constitution, the Association shall:

Section:

1. Maintain close ties with Bogoso District Council Office.

2. Mobilize manpower and Financial Resources of the Association in providing basic needs to any newly arrived member in the United States.

3. Work in collaboration with District Council Office on Areas of Acute health needs of deprived and disadvantaged Committees and to organize charitable fund raising activities.

4. Promote African-American relationships through public awareness and educational projects.

03

ARTICLE THREE: MEMBERSHIP:​

 

Section:

  1. A registration fee of ($20) twenty dollars shall be paid by every member admitted to the Association.

  2. A minimum monthly contribution of ($20) twenty dollars per husband and wife and ($10) ten dollars single person.

  3.  Both the registration fee and monthly contributions are subject to periodic review by the Association.

  4.  Both the registration fee and monthly contributions are non-refundable

  5. Delinquent payment of monthly dues shall render the member inactive.

 

04

ARTICLE FOUR: COMPOSITION OF THE EXECUTIVE COMMITTEE:​

 

  1. The Executive committee shall be composed of the patron(s) and the Executive Body of Association. The Executive Body shall consist of:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THE PRESIDENT.

VICE PRESIDENT.

SECRETARY

THE TREASURER

ACTIVITY RELATIONS

OFFICER

AUDITOR

05

 ARTICLE FIVE: FUNCTIONS OF THE EXECUTIVE COMMITTEE MEMBERS:​

 

1.BOARD OF DIRECTOR(S):

 

A.Shall be appointed by the President, upon recommendation of the Executive Body.

 

B.The appointee must be a renowned individual, who supports, protects or champions the course of the association and shall be a registered member.

 

C.The duties of the Director(s) are to:

 

I.Serve as ex-officio member(s) of the Executive Committee

II.Provide guidance and advice for the administration of the Association.

III.Support the Association financially or otherwise as may be deemed necessary.

 

D.The Directors shall constitute the Board of Trustee for the Association.

In this capacity, they shall:

 

I.Approve all expenses of the Association, exceeding one thousand ($1000.00) dollars

II.Represent the Association on the Board of Directors of the Development

 

2.PRESIDENT:

 

A.Shall be elected by the Association as the chief Executive officer.

 

B.Shall preside over regular over regular, special and emergency meetings of the Association and see to it that resolutions passed by the Association are carried out.

 

C.Shall preside over Executive Committee meetings to deliberate on major issues and make recommendations to the Association for actions; but in emergency situations; shall take decisions and act in the best interest of the Association. Such decisions and actions shall be reported to the Executive Committee, within the period of seventy-two (72) hours, for information and subsequent action at a regular meeting of the Association.

 

D.Shall co-sign the Association’s checks.

 

 

3.VICE PRESIDENT:

 

A.Shall be elected by members of the Association.

 

B.Shall act in the absence of the President

 

C.Shall perform such other duties as may be determined by the President.

 

Section:

 

4.SECRETARY:

 

A.Shall be elected by members of the Association

 

B.Shall, in consultation with the President, schedule all meetings, regular and special.

 

C.Shall prepare and keep accurate records of proceedings of meetings and submit minutes for approval at the beginning of next meetings.

 

D.Shall prepare and present the calendar of events of the Association for approval, no later than third general meeting of each year.

 

E.Shall co-sign the Association’s checks

 

Section:

 

5.TREASURER:

 

A.Shall be elected by members of the Association.

 

B.Shall collect funds of the Association and make deposits to the Association’s bank account.

 

C.Shall present budget proposals from various committees and authorized representatives of the Association to the Executive committee for action.

 

D.Shall keep accurate record of the revenue and expenditure of the Association.

 

E.Shall present accurate records of the revenue and expenditure of the Association.

 

F.Shall make available the Association accounting books or income and expenditure records for quarterly auditing.

 

G.Shall co-sign the Associations checks.

 

NOTE: Only the President and any two of the signatories shall sign the Association’s checks.

 

6.ACITIVITY RELATIONS OFFICER:

 

A.Shall be elected by the members of the Association and shall be chairperson of the Activity Relations Committee.

 

B.Shall present planned activities of the Committee with budget proposals to the Association for approval.

 

7.PUBLIC RELATIONS OFFICER:

 

A.Shall be elected by members of the Association and shall be chairperson of the Public Relations Committee.

 

B.Shall present projected needs of the Committee with budget proposals to the Association for approval.

 

8.AUDITOR

 

A.Shall be elected by members of the Association and shall be chairperson of the Audit Committee.

 

B.Shall be the internal auditor of the Association and will conduct audit of the association’s financial records on a quarterly and annual basis.

 

06

​​​ARTICLE SIX: ELECTION AND TENURE OF OFFICE:​

 Section:

  1. Election of the President, members of the Executive Body and Committees of the Association shall take place on every other calendar year at the last general meeting of that year.
  2. The term of office of the President and elected officers shall be two calendar years; except:
  3. The Association may by vote of “no confidence” relieve the President of his or her duties, or the President may resign from office by writing to the Secretary.
  4. The president may request in writing, a removal for an officer from his/her duties, upon approval of the Association, or an officer may resign by writing to the Secretary.
  5. The President and elected officers shall be eligible for re-election.
  6. Notwithstanding Article Seven Section 3, the President or any officer who has already served two terms of office shall be eligible for re-election to the same office after a staggered period of two years.
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07

​​​ARTICLE SEVEN: COMPOSITION AND FUNCTIONS OF COMMITTEES:
Section:

1. There shall be FOUR standing Committees of the Association: The Activity Relations Committee, The Public Relations Committee, The Audit Committee and The Rules Committee.

a. The Activity Relations Committee shall be composed of the Activity Relations officer as the chairperson and at least, three members elected by the Association. The Committee shall be responsible for planning and implementation of charitable fund raising activities and the coordination of social and cultural activities aimed at the promotion of the Association to the community. It shall also propose a budget, plan and implement specific project(s), upon approval by the Association.

b. The Public Relations Committee shall be composed of the Public Relations Officer as the Chairperson and, at least, five members elected by members of the Association. Two of the members shall be Regional Representatives from Maryland/D.C. and Virginia. Respectively. Who shall assist the Chairperson in the performance of regional activities.

The Committee shall be responsible for communicating with members on sickness, birth, death or any other emergency situations relating to a member or his/her family. It shall organize prompt visitation and send welfare messages, or provide other assistance to the member as may be directed by the Association. Nit shall propose a budget, plan and implement its activities, upon approval by the Association.

c. The Audit Committee shall be composed of a Patron as a chairperson, and four past Executive members elected by the Association. The Committee shall be responsible for annual auditing of the Association’s financial records.

d. The Rules Committees shall be composed of a Patron as a chairperson and past Presidents of the Association. The Rules Committee shall be responsible for the enforcement of the established constitution and By-laws. In this capacity, it shall interpret and recommend disciplinary action to be taken by the Association against any member for infraction of the Constitution and By-laws of the Association and make recommendations to the Executive Committee for appropriate action.

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08

​​​ARTICLE EIGHT: MEETINGS AND DAYS OF MEETINGS:

Section:

  1. There shall be regular meetings of the Association on the last Sunday of each calendar month, at such time and place as shall be determined by the Association. However, under extraordinary circumstances, meetings may be postponed or canceled by the President, in consultation with the Executive Committee.

  2. Emergency meetings may be convened by the President or upon petition by two-thirds of the members of the Association.
  3. Meetings of Standing Committee shall be convened on regular basis by Chairperson of each respective committee.​

09

​​​ARTICLE NINE: VOTING AND QUORUM:
Section:

  1. All members of the Association shall have equal voting rights at a meeting.

  2. Voting shall be done by open ballot at all meeting, except, where expressly requested by general consent for a secret ballot.

  3. All decisions shall be made by majority vote of the members present at the meeting.

  4. A quorum for a meeting of the Association shall be constituted by bone-third of the total membership.​

10

​​​ARTICLE TEN: AUTHORIZATION, AMENDMENTS AND DISSOLUTION:
Section:

 

  1. This constitution shall become effective upon majority vote of two-thirds of the total membership present at a regular or special meeting for this purpose.

  2. This constitution may be amended by majority vote of two-thirds of the total membership present at a regular or special meeting called for this purpose, provided that the proposed amendment shall have been presented in writing to the members of the association, at least ten working days prior to the meeting.

  3. Upon dissolution of the association, all assets shall be given to any charitable organization, upon settlement of all liabilities. This constitution shall be dissolved by majority vote of two-thirds of the total membership present at a regular or special meeting called for a purpose, provided that proposed dissolution shall have been presented in writing to the members of the association, at least ninety (90) working days prior to the meeting.

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